Athletics Clearance & Attendance


All students interested in participating in a 2024-25 FALL sport (cross country, soccer, or volleyball) must complete the following steps by Wednesday, August 15 to be eligible to participate in any practices, player evaluations or workouts beginning Monday, August 19, 2024. 

  1. Be registered for the 2024-25 school year at St. Mary's Academy and be academically eligible.                        
  2. Read the 2024-25 SMA Student-Athlete Handbook (coming soon) and agree to follow school policies.                         
  3. Have a current athletic physical on the (revised April 2024) state mandated, OSAA School Sports Pre-Participation Examination form on file in the SMA Athletic Department (physicals are good for 2 years from date of exam).  Please make sure to take this form to the provider completing, not substitutes will be accepted. Turn in completed form to SMA Athletic Department. (The date of a student's current exam on file at the school can be found on the student's Arbiter Sports/Family ID account page.)                                              
  4. Pay the seasonal participation fee either by via PayPal through Arbiter Sports/Family ID, authorization to charge your student's FACTS account or check/cash sent to the SMA Athletic Department.

Registration must be done separately for each sport season a student participates during the school year. 

Family ID Registration

(Once you click on this link you will be redirected to St. Mary's Arbiter Sports/Family ID registration page. Select the season and then sport your student intends to play to complete registration)

++ Even if your daughter has already participated in athletics at SMA this school year & you have previously submitted the online forms in Arbiter Sports/FamilyID, parents must log back to Arbiter Sports/FamilyID and indicate which current sport your daughter plans to participate in this season.

5. Have all uniforms & equipment belonging to the school from previous seasons paid for or returned to the Athletic Department. 

Click here for additional instructions on setting up an account on the Arbiter Sports/FamilyID website to register for athletics. 


Students involved on SMA athletic teams are required to attend a full day of classes prior to any team activity.
Students missing more than 10 minutes of class including zero period, are not allowed to compete/practice/take part in any team functions for the remainder of the day, including: attending any practices, competitions, team meetings or gatherings, team travel, team pictures or sitting on the team bench at a competition.  
Additionally, student-athletes must participate in physical education class activities in order to be eligible for athletic participation. Modifications to activity may be made with approval of the instructor to accommodate the student-athlete's limitations.  
Medical, dental and counseling appointments, funerals and family emergencies are the only accepted reasons for absence from class that will still allow a student to participate in athletic practices or competitions on the same day. 

Medical, dental or counseling appointments must be documented by a note from the provider or provider’s office and a photograph of the note emailed directly to the SMA Athletic Department at:

The note should include clearly the date and time of the appointment as well as the provider's name and be sent at least 12 hours after the appointment. All other absences seeking exception to this policy must be cleared a minimum of 24 hours in advance with the VP of Student Life.